Administrative Assistant – Legal Services

Grade C, scp4 £21,189 to scp6 £21,968 per annum

Closing Date 3 July 2023

About You and The Role

Following a Service Review, Bolton Council is recruiting to several permanent positions within the Legal Services Team.

We are looking for a highly motivated and organised Administrative Assistant to provide support in ensuring the effective running and performance of the Legal Services Division.

You will be exposed to sensitive and sometimes distressing material involving children and adults and it is therefore important that you can work under pressure with challenging subject matters and are familiar with basic data protection principles. You will be required to attend mandatory training courses on handling, storage, and distribution of personal data.

You will need good and accurate literacy, numerical and administrative skills to complete tasks methodically and accurately within strict deadlines.

You must also be a strong team player with excellent verbal and written communication skills that can support colleagues with competing demands and build professional relationships. However, the ability to manage your own time and work on your own initiative when responding to a variety of clerical demands is also essential.

This role will require you to undertake several tasks highlighted in the job description, so you must be efficient with common IT systems such as Microsoft Outlook and Excel. You will also be expected to operate a case management system known as ‘IKEN’ which you will receive training for, therefore transferable IT skills are essential.

The team is supportive, friendly and will encourage your personal and professional development by regular supervisions, support, and training. A Principal Legal Advisor will also be available to support you with regards to your role.

Previous administrative experience would be helpful, but we are also open to candidates with a variety of experience who have the transferable skills needed and the ability to add value to an already established team.

About Us

Bolton is a wonderful and caring place to work as people feel active, connected, and prosperous. The Council is based in various locations across the borough with nearby parking and access to excellent rail and bus networks. We also encourage our team to work flexibly and efficiently by using technology to work remotely.

We pride ourselves on our warm and professional relationships with both our internal and external stakeholders, as well as other members of staff. The team is supported by our senior legal assistants, legal assistants and administrative staff who assist us with bundle preparation, requesting evidence and where necessary shadowing counsel. The team meets regularly to ensure that staff feel supported, they understand their department and how they fit into our broader function as a Council.

We are proud of our history in promoting the development of our staff by offering opportunities for career progression where possible and maintaining an individual development plan so that we can support staff in meeting their potential.

As an employer we want to thank our employees for their hard work and commitment, by giving them the opportunity to access a range of exclusive rewards and benefits such as flexi time and discounts.  In addition, we offer a generous annual leave allowance, access to the Local Government Pension Scheme, as well as access to employee support services and assistance programmes.

For more information about working for Bolton Council, please see the Work with Us page on and see all the benefits you can get here:

Staff Benefits at Bolton Council

Alternatively, contact Nicola Brandrick (01204 331163) or Angela Hunt (01204 338769) if you have any questions.

Our Values are really important to us, read all about them here:

Values Framework

For further details of the role and how we use your data, please see:

Job Description

Privacy Notice

Documents for Right to Work

This post is a designated customer facing role under the fluency duty and requires a specified level of spoken English as per the person specification.

This organisation has signed up to the Greater Manchester Continuous Service Commitment. That means we will recognise your continuous or ‘unbroken’ service in any Greater Manchester local authority or NHS organisation, Transport for Greater Manchester, Greater Manchester Fire and Rescue Service or Greater Manchester Combined Authority, giving you access to our service-related benefits.

Apply now