Administrative Assistant (Part Time)

Grade C, £15,351 – £15,971 per annum

30 hours per week 

To undertake general administrative duties to support and assist our busy legal department.  You will be required to utilise your communication skills on a daily basis, liaising with colleagues, professionals and members of the public.  You will be responsible for maintaining filing systems, collating and producing statistical data, arranging meetings, processing payments, managing deeds and strong rooms, distributing legal documents and creating and managing electronic bundles for legal proceedings.

This post plays a vital role in the effective running and performance of the legal services team and will provide the successful candidate with an excellent opportunity to develop their skills and knowledge.  We are committed to encouraging and developing our team and this post is currently vacant as a result of the previous post holder becoming a legal assistant.

You must be able to plan and organise your time effectively and have strong IT skills in order to carry out the varied administrative tasks and duties assigned to you.  In addition you will have a positive attitude, excellent communication skills and have the ability to work as part of a team and on your own initiative.

You will proactively take responsibility for your own learning and development.

Bolton is a great place to work. We have a strong team and the environment is friendly and supportive. The office is open plan and we all use Iken as a case management system.

Legal Services provides legal advice about Council functions and powers and it represents the Council in courts, tribunals and inquiries.  Our main clients are officers in the council’s departments. In addition, we provide advice to members of the Council and to outside bodies such as Bolton at Home and on occasion, to those working with the council such as the Primary Care Trust.

Over the years, we have developed specialist knowledge in many areas of law including those relating to employment, licensing, planning, housing, local government prosecutions, civil claims, judicial review, private and public Children Act proceedings, immigration, education, adult social care, property, regeneration, compulsory purchase, contracts, procurement and highways.  We also deal with constitutional matters and ensure that administrative decisions are properly taken and implemented by advising on the council’s legal powers and duties.  Our lawyers provide legal advice with regard to governance issues to include disclosure of information, complaints and Ombudsman work.

Legal Services is made up of the Social Care Team and the Corporate & Environment Team.

The Social Care team is made up of Community & Litigation Lawyers, Legal Assistants and Administrative Support.

The Corporate & Environment team is made up of Corporate Lawyers, Community & Litigation Lawyers, Legal Assistants and Administrative Support.

As an employer we want to thank our employees for their hard work and commitment, by giving them the opportunity to access a range of exclusive rewards and benefits, including discounts and exclusive gym membership prices and salary sacrifice schemes. In addition we offer a generous annual leave allowance, access to the Local Government Pension Scheme, as well as access to employee support services and assistance programmes.

This post is a designated customer facing role under the fluency duty and requires a specified level of spoken English as per the person specification.

This organisation has signed up to the Greater Manchester Continuous Service Commitment. That means we will recognise your continuous or ‘unbroken’ service in any Greater Manchester local authority or NHS organisation, Transport for Greater Manchester, Greater Manchester Fire and Rescue Service or Greater Manchester Combined Authority, giving you access to our service-related benefits.

For more information please see the Work with Us page on

Please see the job descriptionBN Privacy Notice.docxBN VB Framework.pdf, and BN Right to Work.docx for further details

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