Administrative Assistant

Salary scp4 £21,189 to scp6 £21,968 per annum

Closing Date 11th October 2023

Ask us about flexible working options  #HappytoTalkFlexible

We are looking for a highly motivated and organised Administrative Assistant to support the effective running and performance of the Legal Services Division.

Your responsibilities will include general office duties such as file maintenance and accurate record keeping, receiving and responding to queries, minute taking, processing invoices, assisting with bundle preparation, and maintaining and producing statistical data.

You will encounter sensitive and confidential material involving children and adults and it is therefore important that you are familiar with basic data protection principles. You will be required to attend mandatory training courses on handling, storage, and distribution of personal data.

You will be supervised by a Principal Legal Advisor who will be available to support and mentor you. Your personal and professional development will be encouraged by regular supervisions, support, and training. The team is extremely supportive and friendly to assist you when necessary.

About You

You must be able to work methodically, accurately and to strict deadlines with excellent verbal and written communication skills.

You must be efficient with IT systems in particular Microsoft Office and Adobe Acrobat.  You will also be expected to operate a case management system (IKEN) for which you will receive training.

Good planning and organisational skills are essential, and you should be able to work under pressure to meet competing deadlines, allowing flexibility and resilience.

Previous administrative experience would be an advantage, but not essential, and we are also open to candidates with a variety of experience where they have suitable transferable skills.

About Us

This is your opportunity to join us at an exciting time as we have strong ambitions for the borough.

Bolton is a great place to work. We are a welcoming organisation that wants to contribute to a place where people feel active, connected and prosperous. We are passionate about improving the outcomes and experience of Bolton people. We want Bolton to be a vibrant place built on strong cohesive communities, successful businesses and healthy, engaged residents.

As an employer we want to thank our employees for their hard work and commitment, by giving them the opportunity to access a range of exclusive rewards and benefits, including discounts and exclusive gym membership prices and salary sacrifice schemes. In addition, we offer a generous annual leave allowance, flexible work opportunities, access to a Pension Scheme, as well as a range of employee wellbeing and support services.

The Legal Services Team is supported by our Senior Legal Assistants, Legal Assistants and Administrative staff. We are proud of our record of promoting development of our staff and supporting them to meet their potential, offering opportunities for career progression where possible.  The Team is welcoming and supportive with opportunities to socialise with colleagues at our evening or weekend outings.

For more information about working for Bolton Council, please see the Work with Us page on and see all the benefits you can get here:

Staff Benefits at Bolton Council

Our Values are really important to us, read all about them here:

Values Framework

For further details of the role and how we use your data, please see:

Job Description

Privacy Notice

Documents for Right to Work

Ready to apply? Then please click Apply and upload your anonymised CV and supporting statement discussing your relevant skills and experience and explain how you believe they make you a strong fit for this role.

Within Greater Manchester, local authorities have made a commitment to improve the employment opportunities for people with disabilities, care leavers, carers, and ex-military personnel.  Please see here for further information before you apply.

Greater Manchester Guaranteed Assessment Scheme | greater jobs

This post is a designated customer facing role under the fluency duty and requires a specified level of spoken English as per the person specification.

This organisation has signed up to the Greater Manchester Continuous Service Commitment. That means we will recognise your continuous or ‘unbroken’ service in any Greater Manchester local authority or NHS organisation, Transport for Greater Manchester, Greater Manchester Fire and Rescue Service or Greater Manchester Combined Authority, giving you access to our service-related benefits.

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